Built for landlords with 1-25 rental units
Stop losing tenant repair requests in texts.
FixFlow is the maintenance inbox for small landlords. Tenants submit repair requests, you schedule work, vendors update progress, and every repair is saved to unit history.
No rent collection, lease signing, or accounting suite. Just the repair workflow.
Create a repair inbox, add a rental unit, and generate a tenant repair link you can share when something needs fixing.
The example workflow shows a tenant request, vendor repair link, and unit repair history.
214 Oak Street · Unit B
Kitchen sink leaking
Nora added 3 photos
Water under cabinet. Tenant shut off the valve and is home after 5 PM.
Photo proof
3 files
Access note
Dog inside
Vendor link
Limited job
Mike's Plumbing assigned. Tenant available after 5 PM. Dog in unit, call first.
Unit 2B history
Sink leakdollars 185
AC not coolingdollars 420
No tenant app
Mobile repair links.
Vendor-ready repairs
Photos, access, approval limits.
Status clarity
Scheduled, waiting, complete.
Records ready
Costs, invoices, proof.
Inside the repair inbox
A real flow for owners, tenants, and vendors.
Owner inbox
Prioritize requests, schedule repairs, assign vendors, and track status.
Tenant request form
Tenants submit photos, urgency, access notes, and availability from a mobile link.
Vendor job page
Vendors see job details, update status, upload invoices, and mark work complete.
Sample repair
See one repair from tenant photo to unit history.
This is the everyday job FixFlow is built for: a tenant reports a leak, the owner schedules a vendor, and the repair record stays with the unit.
214 Oak Street · Unit B
Kitchen sink leaking
Tenant note: Water is dripping under the cabinet. I shut off the valve and can be home after 5 PM.
Tenant photo
3 photos uploaded
Owner scheduled
Today after 5 PM
Vendor link
Mike's Plumbing can update
Cost / invoice
Estimate saved: $185
Unit history
Saved on Unit B
Vendor status
Scheduled, waiting on visit
Approval limit
Call before exceeding $250
Closeout
Invoice and completion photo requested
Repair history update
When the job is closed, FixFlow keeps the photos, tenant message, vendor note, cost, and completion status on Unit B
The problem
Rental repairs get messy fast.
The work itself is usually simple. The coordination around it is what eats the evening.
Tenant texts get buried.
Photos are scattered across messages.
Vendors ask for the same details twice.
Repair costs are hard to reconstruct.
Tenants ask for updates in separate threads.
Unit history is hard to prove later.
Workflow
One clean path from issue to repair record.
Tenant submits
Photos, urgency, access notes, and availability.
Owner schedules
Review, assign, set visit details, and keep the tenant updated.
Vendor updates
Secure link for status, notes, invoices, and photos.
History saved
Proof, costs, messages, and repair history stay with the unit.
Private repair links
Tenants and vendors only see what they need.
Tenant and vendor links are limited to the repair. Vendors only see the job details you share, not your full landlord workspace.
Built for small landlords
Not property-management software. Not a contractor marketplace.
FixFlow is an independent repair inbox for owners with 1-25 units who still coordinate repairs through texts, calls, photos, and vendor messages.
Collect tenant repair requests
Photos, urgency, access notes, and availability in one repair record.
Coordinate the repair
Schedule the visit, send a vendor link, and keep tenants updated.
Save the unit history
Keep costs, invoices, messages, and completion proof attached to the unit.
Stay focused
No rent collection, lease signing, screening, or accounting tools to set up.
Maintenance-only
Simple on purpose.
No leases, rent collection, or accounting. Just the repair workflow small landlords actually need.
Tenant repair links
Tenants submit photos, urgency, access notes, and availability from a mobile link.
Repair scheduling
Coordinate tenant availability, access instructions, vendor visit times, and tenant-present rules.
Vendor job links
Send a secure repair link with photos, access notes, appointment time, update buttons, and no vendor account.
Tenant status updates
Tenants can see whether a request is received, scheduled, in progress, or completed.
Unit repair history
Every repair is saved to the right unit with notes, costs, files, and status.
Cost and invoice records
Save estimates, final costs, receipts, invoices, and completion photos.
Approval limits
Set vendor spend limits before work begins, so repairs do not exceed your comfort zone without approval.
Exports
Export repair records for taxes, disputes, insurance, or property sale prep.
Repair records
Records you will wish you had later.
FixFlow keeps the practical evidence together: photos, access notes, costs, invoices, vendor updates, and status history by unit.
Security deposit disputes
Tax-time repair records
Repeat appliance issues
Vendor accountability
Insurance documentation
Property sale prep
FAQ
Simple answers.
FixFlow is deliberately narrower than property-management software.
Is this full property-management software?
No. FixFlow focuses only on repair intake, scheduling, vendor coordination, and unit repair history.
How is FixFlow different from bigger maintenance platforms?
FixFlow is built for independent landlords with 1-25 units. It is not a contractor marketplace or enterprise property-maintenance system.
Do tenants need an app?
No. Tenants submit requests through a mobile-friendly repair link.
Do vendors need an account?
No. Vendors can update assigned jobs from a secure job link.
Can I track repair costs?
Yes. You can log estimated costs, final costs, invoices, and receipts.
Can I use this beside another landlord tool?
Yes. FixFlow is narrow enough to use as a repair inbox alongside your existing rent, lease, or accounting process.
What happens when I click Create repair inbox?
You will create a landlord workspace where you can add rental units, create tenant repair links, track work orders, and save repair history.
Are tenant and vendor links secure?
Tenant and vendor links are limited to a specific unit or repair. Vendors do not get access to your full landlord workspace.
Can tenants check repair status?
Yes. Tenants can see whether a request is received, scheduled, in progress, or completed without downloading an app.
What about emergencies?
FixFlow helps organize repair requests, but tenants should call emergency services or contact the landlord directly for fire, gas smell, active flooding, electrical danger, or immediate safety risks.
Get rental repairs out of your text messages.
Track tenant requests, vendor updates, repair costs, and unit history in one focused app.
Start with one unit, one repair link, and one clean unit history.